Author Instructions

Author's Letter of Agreement

Submission

  • Abstracts must be submitted via the RSS 2010 CMT web page by 23:59:59 PST, January 15, 2010.
  • Papers must be submitted via the RSS 2010 CMT web page by 23:59:59 PST, January 22, 2010.
  • Submission of an abstract is mandatory if a full paper submission is intended.
  • Paper formatting

  • Please prepare your final submission according to the IEEE Transactions formatting requirements. The corresponding LateX template is available for download. A Word template is also available for download.
  • Do not modify the formatting provided in this template. Any change to font sizes, page dimensions, line spacing, etc. may delay the publication of your paper. Please do not include any additional markings such as Draft or To appear in... on the pages. Make sure your paper does not contain page numbers.
  • Authors are reminded that reviews are double blind and so submitted papers should not include authors names or affiliations on the title page. For further advice, see the section below 'Guidelines for Double Blind Submission'.
  • Submissions must be limited to eight pages. Robotics: Science and Systems offers no provision for accommodating papers that do not meet these requirements.
  • Submit a PDF-format paper. We do not accept papers submitted after the deadline no matter what the reason is, so please check on your ability to convert to PDF early. Delays in the production of proceedings are usually caused by PDF file submissions that do not embed all fonts. Please follow the below instructions to ensure that your PDF document will not suffer from this problem.
  • When preparing your document in LateX, make sure to create the PDF file from your LateX source by use of these commands:
  •   latex paper.tex
      dvips paper.dvi -o paper.ps -t letter -Ppdf -G0
      ps2pdf paper.ps 

    The arguments provided to dvips will ensure that all fonts are embedded in the PDF file produced by ps2pdf.

  • Before submitting your PDF file, please open it in Acrobat Reader. In the File menu under Document Properties, you will find information on the fonts used by your document. The PDF file should only contain Type-1 fonts. If you correctly followed the instructions above but your document contains other types of fonts, then these may have been included as part of your figures. Again, please ensure that your submission contains only Type-1 fonts.
  • Navigating CMT Conference Management Service to submit the paper

  • Browse to https://cmt.research.microsoft.com/RSS2010/
  • Sign up as a new user.
  • When logging in as a first time, you must enter "My Conflict Domains" before you can do anything else. This allows us to assign papers to appropriate reviewers.
  • Click on "Create a new Paper Submission"
  • Enter title, abstract, and authors. Select one primary subject area and multiple secondary subject areas as they fit.
  • The abstract and additional information entered above constitutes the mandatory abstract submission required by January 15 2010.
  • Your paper may now be uploaded. Papers must be in the accepted conference style format and must be submitted as a PDF of no more than 10MB. Papers may be edited, updated and replaced up to the full paper submission deadline of January 22 2010.
  • Answer if your first author is a student.
  • Answer to suggest which Area Chair should handle your submission. Names of Area Chairs are listed at http://www.roboticsconference.org/orgcom.html. You may answer ‘any’ to this question.
  • Click on Submit.
  • You have until the January 22 2010 deadline to modify all fields.
  • Review process

  • Reviewing for RSS 2010 will be “double blind” so authors should not be listed on the title page and reasonable anonymity should be maintain in the paper.
  • Initial paper reviews will be available on March 5, 2010. Authors will be allowed one week from this date to offer a rebuttal of these reviews.
  • Final paper notification will be made on April 16, 2010.
  • Guidelines for Double Blind Submission

    Double Blind reviewing requires that the paper reviewers should not know the names or affiliation of the paper authors. This is desirable to remove any possible or perceived bias toward a paper on non technical grounds. However, in practice this is difficult to achieve in full as descriptions of background material or experiments, which are essential to the technical content of the paper, often give a clear indication to knowledgeable reviewers of the likely source of the paper. RSS 2010 will try to adopt a pragmatic approach to double blind reviewing in which authors are encouraged to hide identity without unduly affecting the quality or import of their submission.

    The following general principles should be applied in submissions:

  • Authors names and affiliations should not be cited in the title or text of the submission.
  • Acknowledgments to people or funding agencies should not  appear in the submission.
  • Citing of web links to the authors or author’s institute should be avoided.
  • In self citing authors previous work, avoid expressions such as “In the authors earlier work…”, rather use alternative expressions such as “In previous work…” or “In related work…”, in a manner that does not distinguish their own work from the work of others. Authors should otherwise cite work, including their own,  as required for the completeness of the submission.
  • In presentation of experimental work, avoid logos in pictures, or overt references to an individual laboratory.  Use expressions such as “The experimental equipment…” rather than “The University of XYZ’s Robby the Robot…”. Otherwise authors should include photographs, graphics and other presentation material as in the normal manner for a paper submission.
  • The papers for the reviewing process should not contain any links to additional material such as videos or similar.
  • In general authors should avoid obviously attributable self-references while ensuring that the paper is complete, makes appropriate citations of related work and fully describes the contributions made.
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