Author Instructions

The conference proceedings for Robotics: Science and Systems will be published as a book by MIT Press. The final version of your paper and all other information necessary for its publication will be due on August 1, 2011. Please incorporate feedback you received at the conference into your final submission. Please read these instructions carefully to avoid delaying the publication of the proceedings.

  • Title and Authors: If the title or authors for your paper have changed since you submitted your information in January, please email the updated information as soon as possible to using “RSS info change ” in the subject line, where is your paper number as it appears in the conference online proceedings.
  • Author Agreement Form:One author must complete and sign the author agreement form . Please mail the original, signed author agreement form to the following address by August 1, 2011:

    Pieter Abbeel
    746 Sutardja Dai Hall #1758
    Berkeley, CA 94720-1758
    United States of America

    Alternatively you can send a scanned copy of your completed and signed form to with email subject "RSS author agreement form"
  • Formatting: Please prepare your final submission according to the IEEE Transactions formatting re- quirements. A corresponding Latex class file can be obtained from the Robotics: Science and Systems Web site. Please do not modify the formatting provided in these files. Any change to font sizes, page dimen- sions, line spacing, etc. will delay the publication of your paper. Please do not include any additional markings such as “Draft” or “To appear in...” on the pages. Make sure your paper does not have page numbers. Papers will be limited to 8 pages. Robotics: Science and Systems offers no provision for accommodating papers that do not meet these requirements.
  • Creating PDF files: Delays in the production of proceedings are usually caused by the submission of PDF files that did not embed all fonts. Please follow these simple instructions to ensure that the PDF file you submit does not have this problem.

    Document Preparation Using Latex: Please create a PDF file from your Latex source by using the following commands:
    latex paper.tex
    dvips paper.dvi -o -t letter -Ppdf -G0
    The arguments to the dvips command will ensure that all fonts are embedded in the PDF file produced by ps2pdf.

    Checking the PDF file:Before you submit your file, please open it in Acrobat Reader. In the menu “File” under “Document Properties” you can find information about “Fonts.” Your document should only contain Type-1 fonts. If you followed the instructions above, but your documents contains other types of fonts, they may have been included as part of figures. Please ensure that your submission only contains Type-1 fonts. If you experience difficulties creating PDF files that comply with this requirement, please send email to prior to the deadline.
  • Submission: Please submit your paper by August 1, 2011 using the link
    We are looking forward to receiving your final submission!
  • Author Checklist

  • Revised paper uploaded via the conference submission software
  • Author agreement form signed and mailed to Pieter Abbeel via physical mail.
  • If title or authors have changed, notify
  • Please note: We reserve the right not to publish accepted papers should not all information be received by August 1, 2011. We will also exclude papers that violate our formatting guidelines.

    Deadline is August 1, 2011.

    Poster and Presentation Instructions

    The posters will be electronic, on a 42" TV screen in landscape orientation with resolution 1024x768. You will need to bring a laptop, or some kind of device that can connect to a VGA cable. With the electronic posters, you are welcome to display whatever material you think is appropriate, including videos and animations. The room will be open mid-morning if you want to test your laptop with the display.

    We will not have any extra laptops for the posters; you must bring a laptop yourself. We will provide the VGA cable and a power outlet. If you have a Mac, please remember to bring the appropriate dongle for your Mac external display. We do not have the ability to support HDMI or DisplayPort output.

    For the short talks, you have received email from the short talk chair, Siddhartha Srinivasa, with information on how to upload your presentation before the conference. Remember that you have 4 minutes and 30 seconds, and we will ask the audience to bring their questions to your poster. If you have any questions about the short talk format, please contact Sidd at

    For the long talks, your talk is 25 minutes with 5 minutes of questions and discussions. As standard, we will provide a VGA output to the projector, with all long talk presenters using their own laptop.

    Pre-proceedings Instructions for Accepted Papers

    A revised version of your paper is due to be uploaded to CMT by June 1st, under the "Camera Ready" section of the Author pane in CMT. CMT designates your paper as "Camera Ready" and it will be available online as part of the conference pre-proceedings, but you will have an additional opportunity to revise your paper for the final proceedings after RSS. In preparing for the pre-proceedings, please follow the author guidelines posted below under "Submission Instructions". Pieter Abbeel (publications chair) will contact you with preparation guidelines for the conference proceedings in July.

    Please remember that all papers will have both an oral presentation and a poster. Short presentations will receive 5 minutes, long presentations will receive 25 minutes with 5 minutes of questions. Additionally, this year, thanks to sponsor support, RSS will have electronic posters. We are finalizing the details of how this will happen.

    Author Response

    Starting on March 7, authors will be given the chance to see the reviews and respond to their content. The response is due March 14th.

  • Your feedback can be used by the Program Committee to alter their judgment about the paper, but giving a response is optional.
  • Authors can submit one response per submission, and the maximum length of the response is 4000 characters. Once author feedback is enabled, authors will see a link to "Author Feedback" from the author console. Any of the authors of a paper can enter/edit the response, and the response can be returned to and edited up to the deadline for author feedback. Remember that reviewing is double-blind. Do not include any information in the response that can identify you or your co-authors. Please do not include any URLs in your response.
  • Finally, we recommend using the response judiciously to help the reviewers accurately assess the contribution of your paper. Factual statements, corrections and clarifications are extremely helpful to the reviewers. If a reviewer has expressed uncertainty about an issue, or is making an incorrect assumption, or has misunderstood a point in the paper, that is ideal to address in an author's response. Pleas for acceptance or promises for future revision do not help assess your paper. Also, there is no need to respond to every minor question or suggestion for improvement. In any event, the best strategy is to be polite and professional.
  • Submission Instructions

    The RSS submission site is now open at:

  • Reviewing for RSS 2011 will be double blind, so authors should not be listed on the title page and reasonable anonymity should be maintained in the paper
  • Abstracts must be submitted by January 10, 2011, 23:59:59 PST. This is mandatory an abstract must be submitted if a full paper submission is intended.
  • Full papers must be submitted by January 17, 2011, 23:59:59 PST.
  • Initial paper reviews will be available on March 7, 2011. Authors will be allowed one week from this date to offer a response of these reviews.
  • Final paper notification will be made on April 15, 2011.
  • The conference accepts only electronic submissions in PDF format.
  • Authors may suggest which Area Chair should handle their submission. Names of Area Chairs are listed at
  • Abstract Submission

  • Abstracts must be submitted by January 10th, 2010 11:59pm PST using the CMT system at
  • Abstracts are submitted by following the "Create a new paper submission" link under the Author Console in CMT. This will take you to the New Submission page. You may choose to upload a draft PDF of your paper at this time, or at anytime until the paper deadline, Jan 17, 2011.
  • After clicking the "Submit" link, your abstract will be assigned an ID. You will see a warning that you have not identified Conflict of Interest domains for this paper. You do not need to do this at this time, but you may enter the paper-specific conflicts at any time before the 17th.
  • Paper Format

    Submissions may be up to eight pages in length, including figures and references, using a font no smaller than 10 point. Submissions violating these guidelines will not be considered. A paper template is available in Latex and Word. Authors should take care not to reveal their identity in their papers since the reviewing is double-blind.

  • Do not modify the formatting provided in this template. Any change to font sizes, page dimensions, line spacing, etc. may delay the publication of your paper. Please do not include any additional markings such as Draft or To appear in... on the pages. Make sure your paper does not contain page numbers.
  • Authors are reminded that reviews are double blind and so submitted papers should not include authors names or affiliations on the title page. For further advice, see the section below 'Guidelines for Double Blind Submission'.
  • Submissions must be limited to eight pages. Robotics: Science and Systems offers no provision for accommodating papers that do not meet these requirements.
  • Submit a PDF-format paper. We do not accept papers submitted after the deadline no matter what the reason is, so please check on your ability to convert to PDF early. Delays in the production of proceedings are usually caused by PDF file submissions that do not embed all fonts. Please follow the below instructions to ensure that your PDF document will not suffer from this problem.
  • When preparing your document in LateX, make sure to create the PDF file from your LateX source by use of these commands:
  •   latex paper.tex
      dvips paper.dvi -o -t letter -Ppdf -G0

    The arguments provided to dvips will ensure that all fonts are embedded in the PDF file produced by ps2pdf.

  • Before submitting your PDF file, please open it in Acrobat Reader. In the File menu under Document Properties, you will find information on the fonts used by your document. The PDF file should only contain Type-1 fonts (and Embedded True Type fonts if preprared under Word). If you correctly followed the instructions above but your document contains other types of fonts, then these may have been included as part of your figures. Again, please ensure that your submission contains only Type-1 or Embedded True Type fonts and not Type-3 fonts.
  • Guidelines for Double Blind Submission

    Double Blind reviewing requires that the paper reviewers should not know the names or affiliation of the paper authors. This is desirable to remove any possible or perceived bias toward a paper on non technical grounds. However, in practice this is difficult to achieve in full as descriptions of background material or experiments, which are essential to the technical content of the paper, often give a clear indication to knowledgeable reviewers of the likely source of the paper. RSS 2011 will try to adopt a pragmatic approach to double blind reviewing in which authors are encouraged to hide identity without unduly affecting the quality or import of their submission.

    The following general principles should be applied in submissions:

  • Authors names and affiliations should not be cited in the title or text of the submission.
  • Acknowledgments to people or funding agencies should not  appear in the submission.
  • Citing of web links to the authors or author’s institute should be avoided.
  • In self citing authors previous work, avoid expressions such as “In the authors earlier work…”, rather use alternative expressions such as “In previous work…” or “In related work…”, in a manner that does not distinguish their own work from the work of others. Authors should otherwise cite work, including their own,  as required for the completeness of the submission.
  • In presentation of experimental work, avoid logos in pictures, or overt references to an individual laboratory.  Use expressions such as “The experimental equipment…” rather than “The University of XYZ’s Robby the Robot…”. Otherwise authors should include photographs, graphics and other presentation material as in the normal manner for a paper submission.
  • In general authors should avoid obviously attributable self-references while ensuring that the paper is complete, makes appropriate citations of related work and fully describes the contributions made.
  • Supplementary Material

    In some cases, authors may wish to include in their paper a URI to supplementary material such as a video or an expanded version of a proof. Such URIs are permissible, but reviewers are not required to view this material and will be asked not to include this material in their assessment of the paper. Lastly, if authors feel they must link to supplementary material, they are cautioned to ensure that their identities are not revealed.

    Navigating CMT Conference Management Service to submit the paper

  • Browse to
  • Sign up as a new user.
  • When logging in as a first time, you must enter "My Conflict Domains" before you can do anything else. This allows us to assign papers to appropriate reviewers.
  • Click on "Create a new Paper Submission"
  • Enter title, abstract, and authors. Select one primary subject area and multiple secondary subject areas as they fit.
  • The abstract and additional information entered above constitutes the mandatory abstract submission required by January 10 2011.
  • Your paper may now be uploaded. Papers must be in the accepted conference style format and must be submitted as a PDF of no more than 10MB. Papers may be edited, updated and replaced up to the full paper submission deadline of January 17 2011.
  • Answer if your first author is a student.
  • Answer to suggest which Area Chair should handle your submission. Names of Area Chairs are listed at You may answer ‘any’ to this question.
  • Click on Submit.
  • You have until the January 17 2011 deadline to modify all fields.
  • Review Criteria

    RSS encourages submissions from areas that have been under-represented in previous years. It is recognized that not every paper will necessarily contain new theoretical results or new algorithms. RSS strongly encourages the submission of work that provides new models and analyses that are rigorously validated via experimentation.

    Submissions will be refereed on the basis of technical quality, novelty, significance, and clarity. Each submission will be thoroughly reviewed by at least three program committee members. Authors will have an opportunity to concisely respond to the reviews. Submissions, reviews, and the replies of the authors will then be discussed at an in-person area chair committee meeting. Authors of accepted manuscripts will be asked to submit final revisions for presentation at the conference.

    Policy on Multiple Submissions

    RSS will not accept any paper which, at the time of submission, is under review for another conference or has already been published or accepted for publication in a journal or another conference. Authors are also expected not to submit their papers elsewhere during the RSS 2011 reviewing period. These restrictions apply only to journals and conferences, not to workshops and similar specialized presentations with a limited audience and without archival proceedings. It is the task of the authors to clearly spell out the differences of their submitted papers with previous publications, and authors are required to indicate if any material has appeared at a previous venue (archival or not).