Authors' Information

Important Information

The RSS submission site is available at https://cmt.research.microsoft.com/RSS2015/

  • Full papers must be submitted by January 22, 2015, 23:59 Pacific Standard Time.
  • Final paper notification will be made on April 30, 2015.
  • The conference accepts only electronic submissions in PDF format.
  • Authors may suggest an Area Chair to handle their submission. All Area Chairs are listed here.
  • Papers can be up to 8 pages + references. This means that if more than 8 pages are used, the 9th and subsequent pages should contain ONLY references. The length requirement will be strictly enforced.
  • RSS takes a strong stand against multiple submissions, plagiarism, and self-plagiarism. Submissions in violation will be rejected without review. The organizing committee is coordinating other major related conferences to identify instances of violation. All submissions will go through automated software checking.
  • RSS 2015 follows a double-blind review process.Authors should not be listed on the title page. Reasonable anonymity should be maintained in the paper. Authors are requested to take particular care when referencing their own work. Careless use of self-citations easily violate the requirements for double-blind reviewing. This may result in papers being rejected without review. Guidance on double-blind submission is given below.
  • Information on the RSS 2015 review process, including the review form used, is available here
  • RSS 2015 will include an author feedback (rebuttal) phase in the review process. The authors will have 5 days to respond to reviewers' comments. This is tentatively scheduled from March 5 to March 9. Check the main conference web page for updates as we get closer to the above dates.
  • All (conditionally) accepted papers will go through revision to address reviewers' comments before the final acceptance. The revision period is scheduled in early April for about 2 weeks. Again, check the main conference web page for updates.
  • All paper accepted to RSS are treated the same whether they are chosen for long or short presentations.

Paper Submission

  • Browse to https://cmt.research.microsoft.com/RSS2015/ .
  • When logging in for the first time, if you have never used CMT, you will be guided through a registration process in which you enter contact details and conflict domains. When this is complete you will be able to log in. This process will take you to the "Author Console" form where you can choose to add a paper.
  • Enter title, abstract, and authors. Select one primary subject area and multiple secondary subject areas as they fit.
  • Your paper may now be uploaded. Papers must be in the accepted conference style format and must be submitted as a PDF of no more than 10MB. Papers may be edited, updated and replaced up to the full paper final submission deadline. Indicate whether the first author is a student.
  • Suggest which Area Chair should handle your submission. Names of Area Chairs are listed at here. You may answer "any" to this question.
  • Click on submit
  • After clicking the Submit link, your paper will be assigned an ID.
  • You may also upload supplementary material (10MB max) such as videos (accepted formats: avi, mov, mp4, mpg, pdf, tar.gz, tar, tgz, zip). To do so,, first complete the submission of the manuscript, i.e., the above process. You will then be able to add supplementary material to the submission.
  • You must give consent to uploading your paper to the Toronto Paper Matching System (TPMS), which will help assign your paper during the review process.

Paper Format

Submissions may be up to 8 pages in length, including figures but possibly excluding references. Additional pages can be used for references. However, the 9th page, and any subsequent pages, can contain ONLY references. This will be strictly enforced. Submissions can use a font no smaller than 10 point. Submissions violating these guidelines will not be considered. A paper template is available in Latex and Word. Authors should take care not to reveal their identity in their papers since the reviewing is double-blind.
  • Do not modify the formatting provided in the templates. Any change to font sizes, page dimensions, line spacing, etc. may delay the publication of your paper. Please do not include any additional markings such as Draft or To appear in... on the pages. Make sure your paper does not contain page numbers.
  • Authors are reminded that reviews are double blind and so submitted papers should not include authors names or affiliations on the title page. For further advice, see the section below 'Guidelines for Double Blind Submission'.
  • Submissions must be limited to eight pages of text + references. Robotics: Science and Systems offers no provision for accommodating papers that do not meet these requirements.
  • Submit a PDF-format paper. We do not accept papers submitted after the deadline no matter what the reason is, so please check on your ability to convert to PDF early. Delays in the production of proceedings are usually caused by PDF file submissions that do not embed all fonts. Please follow the below instructions to ensure that your PDF document will not suffer from this problem.
  • When preparing your document in LateX, make sure to create the PDF file from your LateX source by use of these commands:

    latex paper.tex

    dvips paper.dvi -o paper.ps -t letter -Ppdf -G0

    ps2pdf paper.ps

    The arguments provided to dvips will ensure that all fonts are embedded in the PDF file produced by ps2pdf.
  • Before submitting your PDF file, please open it in Acrobat Reader. In the File menu under Document Properties, you will find information on the fonts used by your document. The PDF file should only contain Type-1 fonts (and Embedded True Type fonts if prepared under Word). If you correctly followed the instructions above but your document contains other types of fonts, then these may have been included as part of your figures. Again, please ensure that your submission contains only Type-1 or Embedded True Type fonts and not Type-3 fonts.

Supplementary Material

Authors may submit supplementary material such as a video or an expanded version of a proof. However, note that reviewers are not required to view this material and include it in their assessment of the paper. Lastly, if authors feel they must link to additional supplementary material, they are cautioned to ensure that their identities are not revealed. Please note that the link to upload supplementary material becomes active only after the paper submission is complete.

Guidelines for Double Blind Submission

Double Blind reviewing requires that the paper reviewers should not know the names or affiliation of the paper authors. This is desirable to remove any possible or perceived bias toward a paper on non technical grounds. However, in practice this is difficult to achieve in full as descriptions of background material or experiments, which are essential to the technical content of the paper, often give a clear indication to knowledgeable reviewers of the likely source of the paper. RSS will try to adopt a pragmatic approach to double blind reviewing in which authors are encouraged to hide identity without unduly affecting the quality or import of their submission.

The following general principles should be applied in submissions:

  • Authors names and affiliations should not be cited in the title or text of the submission.
  • Acknowledgments to people or funding agencies should not appear in the submission.
  • Citing of web links to the authors or author's institute should be avoided.
  • In self citing authors previous work, avoid expressions such as "In the authors earlier work...", rather use alternative expressions such as "In previous work..." or "In related work...", in a manner that does not distinguish their own work from the work of others. Authors should otherwise cite work, including their own, as required for the completeness of the submission.
  • In presentation of experimental work, avoid logos in pictures, or overt references to an individual laboratory. Use expressions such as "The experimental equipmen..." rather than "The University of XYZ's Robby the Robot...". Otherwise authors should include photographs, graphics and other presentation material as in the normal manner for a paper submission.
  • In general authors should avoid obviously attributable self-references while ensuring that the paper is complete, makes appropriate citations of related work and fully describes the contributions made.
  • Do not post the manuscript under review online at easily accessible public web sites.

Policy on Multiple Submissions

RSS will not accept any paper which, at the time of submission, is under review, is accepted for publication, or has already been published in another conference or a journal. Authors are also expected not to submit their papers elsewhere during the RSS 2015 reviewing period. These restrictions apply only to journals and conferences, not to workshops and similar specialized presentations with a limited audience and without archival proceedings. It is the task of the authors to clearly spell out the differences of their submitted papers with previous publications, and authors are required to indicate if any material has appeared at a previous venue (archival or not).

RSS is utterly intolerant of plagiarism. Submitted papers are expected to contain original work executed by the authors with adequate, proper and scholarly citations to the work of others. It is the job of the authors to clearly identify both their own contribution(s) and also published results / techniques on which they depend or build. RSS reviewers are charged to ensure these standards are met. In cases of alleged plagiarism, the program chair will be guided by Section 8.2.4 Allegations of Misconduct as laid out by the IEEE in this document.

Review Process

RSS encourages submissions from under-represented areas. RSS recognizes that not every paper will necessarily contain new theoretical results or new algorithms, and strongly encourages the submissions that provide new models and analyses that are rigorously validated through implementation and experimentation. We will make every effort to fairly review papers with a systems focus. In this regard, the RSS Foundation an Open Letter to the Community. .

Submission will be evaluated on the basis of technical quality, significance,and clarity. The review form for RSS 2015 can be found here.
  • Review. Each submission will be thoroughly reviewed by at least three reviewers.
  • Author feedback. There will be a short author feedback period for the authors to respond to major issues in the reviewers' reports. The author feedback form for RSS 2015 can be found here.
  • Discussion. Reviewers will exchange their views on the submissions and may revise their recommendations and reports accordingly.
  • Area chair meeting: During this in-person meeting, the area chairs will discuss all submissions and make final decisions based on reviewers' recommendations, authors' feedback, and the ensuing discussions.
RSS aims to make the review process as transparent as possible to the authors, but parts of the process must remain confidential, e.g., reviewer’s confidential comments and confidential discussions among reviewers and area chairs. While we ask area chairs and reviewers to thoroughly document the bases of their decisions and recommendations, inevitably there are cases of inadequacy. If you have any concerns about the review process for your paper, you are encouraged to contact the Program Chair.

Author Feedback

Author feedback provides an opportunity for authors to point out errors, misunderstandings, and other major issues in the reviews. The main purpose is to ensure that the area chairs have complete and accurate information, especially, factual information, to weigh all (sometimes conflicting) views when making the final decision. The author feedback form for RSS 2015 can be found here.

Instructions for Accepted Papers

Upload a revised version of your paper to CMT, under the "Camera Ready" section of the Author pane in CMT. CMT designates your paper as "Camera Ready" and it will be available online as part of the conference proceedings. Please note that there will not be an additional opportunity to revise your paper. In preparing for the proceedings, please follow the author guidelines posted above under "Paper Format." In particular, if more than 8 pages are used for a paper, the 9th page and any subsequent pages can contain ONLY references. There is no provision for supplementary materials in the proceedings. Your proceedings submission should, of course, include your names and affiliations as we are past the double-blind review phase. Jonas Buchli (publications chair) will contact you with preparation guidelines for the final conference proceedings

All papers will have both an oral presentation and an electronic poster. You will be notified shortly after the final acceptance deadline of the style of presentation for your paper.

Final submission of accepted papers

  • One author must complete and sign the author agreement form. Send a scanned copy of your completed and signed form to

    rss15authorform@gmail.com

    with email subject "RSS author agreement form paper no. xxx". Alternatively you may mail the original, signed author agreement form to the following address:

  • Jonas Buchli
    ETH Zurich HPZ G 21
    John-von-Neumann-Weg 9
    8093 Zurich
    Switzerland

    rss15authorform@gmail.com

  • date for receiving the final submission of accepted papers for proceedings

  • June 5, 2015